1) The first order of business is the venue expenses for hosting our annual festival. We have been putting on our festival for 14 years with the help of kind benefactors and volunteers. Volunteers will always be a driving force of the chapter events, but the bigger we get, the more educational information we want to present, the more expense will be involved with locations and services. This year we made a quantum leap from our previous generous venue benefactor to a fairgrounds in a different county. Very big, very exciting...more expensive, but worthwhile in terms of crowds. Last year we had 246 visitors to our event, but this year we counted 1,563 -- that is the number we could actually click on the clicker as volunteers were taking care of questions at the welcome table! This represents a 535% increase over the previous year!! Clearly the move was great in terms of exposure and getting our educational message to the public. We need some help with further expansion in this venue for next year's 3-day festival:
Building rentals for
Ruritan bldg/auction + Vendors = (3 x $350) = $1.050
Vendors (3 x $200) = $600
Instructors/Classes (3 x $175) = $525
Gourdpatch and Artisans (3 x $125) = $375
Bathroom cleaning/Maintenance for 3 days = $750
Parking and directional banners, 12 @$15 = $180
Event banners for 4 highway banners, 4'x12'@$120 = $480
3 month 2"x 3" ad, 4-c, Observer $284
Clarke County Fair program ad - $80
Total = $3, 804 rounded up to allow for misc. increases $4,000
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| Two of the buildings. |
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